Most Alberta small businesses are already on QuickBooks. The software is rarely the problem. How it was set up, and what happens to it every month, usually is.
If you recognise three or more of these, the file needs a cleanup before it needs a bookkeeper.
Hundreds of transactions sitting in Uncategorised Expense and Ask My Accountant
The bank balance in QuickBooks does not match the bank
Sales tax codes set wrong, so the GST return is wrong
Duplicate customers, vendors, and a chart of accounts that has doubled in size
Undeposited Funds full of payments from two years ago
Owner draws, loans, and personal spending all mixed into one account
Cleanup first, then a monthly routine that keeps the file honest.
Uncategorised transactions cleared, duplicates merged, opening balances fixed, and the chart of accounts cut back to something readable.
Classes, locations, projects, and items configured so you can see profit by job, crew, or location rather than one lump number.
GST codes set correctly for Alberta, filing frequency matched to your registration, and returns prepared from the file rather than a side spreadsheet.
Feeds connected, rules written for the transactions you repeat every week, and matching that does not create duplicates.
Pay runs, source deduction remittances, and T4 slips run through QuickBooks Payroll where that is the right fit.
Receipt capture, invoicing, point of sale, and job costing tools connected properly, so data flows once instead of being typed twice.
A QuickBooks file tells you the truth or it tells you a story. The setup decides which.
Kaleem Siddiqui, CPAYou add me as an accountant user, which takes two minutes and costs nothing. I go through the file and come back with a plain list of what is wrong.
Fixed as a one time project with a fixed quote, so the history is right before we build on it.
Coding, reconciliations, GST, and statements every month, with the file staying in a state your accountant will thank you for.
No. You keep your own subscription in your own name, which means you own the data. I work in your file as an accountant user.
Yes. Conversions are done as a fixed fee project, with balances agreed to your last year end before we go live.
Online, for almost everyone. Desktop still suits a few specific setups, and if you are on it I will tell you honestly whether moving is worth the disruption.
Usually yes. Filed periods are corrected with adjusting entries rather than rewritten, so your filings and your books still agree.
A review costs nothing and takes twenty minutes on the phone afterward. You will get a straight list of what is wrong and what it takes to fix it.